Document Status Taxonomy

LEMDO’s document status taxonomy allows us to track the progress of a file from creation to publication. For converted files, the values allows us to track the progress of the remediation. The document status value triggers different aspects of the schema. For example, a document with the @status value of "IML-TEI" will not trigger most of the schema and Schematron errors. The schema and Schematron kick in only when you changed the @status to "IML-TEI_INP". This feature of LEMDO ensures that the files we commit, regardless of their state of remediation or completion, are always valid according to the set of rules that we apply.
Although it may seem redundant, we capture the status in two places whenever the status changes:
On the <revisionDesc> element, where one captures the current status of the file
On the <change> element. When the status changes, add a <change> element with a @who attribute for yourself, a @when attribute for the date, and a @status attribute for the new status.
The reason we have adopted this approach is that it allows us to keep track of the date of all the status changes. Ultimately, we are most interested in the date of publication so that future users can cite the page by its publication date.
A born-LEMDO file will normally go through the following status changes:
"TEI_INP": give the document this value as soon as you create it and retain it as you work on the file.
"TEI_proofing": give the document this value when it is ready to be proofread and maintain it while you proofread the file.
"TEI_proofed": give the document this value once someone has finished proofing the document.
"peerReviewed": give the document this value once it has been peer reviewed.
"published": the LEMDO Team will give the document this value once they have determined (alongside you and your anthology lead) that it is ready to be published in an anthology release. For more information on publication, see Proofread and Change Status.
A file that was converted from EEBO-TCP will normally go through the following status changes:
"prgGenerated": give the document this value when you (a developer) run the conversion.
"TCP-TEI": give the document this value as soon as you need to check it against the basic rules in the LEMDO schema.
"TCP-TEI_INP": give the document this value while you are working on bringing the document in line with the full LEMDO schema. If you cannot achieve a valid file before you commit, revert the document status back to "TCP-TEI" and validate again before you commit.
"TCP-TEI_proofing": give the document this value when it is ready to be proofread and maintain it while you proofread the file.
"TCP-TEI_proofed": give the document this value once it has been proofread by another encoder or an editor.
"published": the LEMDO Team will give the document this value once they have determined (alongside you and your anthology lead) that it is ready to be published in an anthology release.
A file that was converted from IML will go through the following status changes:
"peerReviewed": give the document this status when you convert it, if the document had been peer reviewed for the legacy anthology, with a date showing the last date by which it could have been peer reviewed (the date of conversion or the date the old software failed, whichever is earlier).
"prgGenerated": give the document this status when you (a developer) convert it, with the date of conversion.
"IML-TEI": give the document this value as soon as you need to check it against the basic rules in the LEMDO schema.
"IML-TEI_INP": give the document this value while you are working on bringing the document in line with the full LEMDO schema. If you cannot achieve a valid file before you commit, revert the document status back to "IML-TEI" and validate again before you commit.
"IML-TEI_proofing": give the document this value when it is ready to be proofread and maintain it while you proofread the file.
"IML-TEI_proofed": give the document this value once it has been proofread by another encoder or an editor.
"published": the LEMDO Team will give the document this value once they have determined (alongside you and your anthology lead) that it is ready to be published in an anthology release.
In the example below, we show how we tracked the status of the conversion and remediation of the modernized text of Famous Victories in the <revisionDesc> of emdFV_M. We know that the file was peer reviewed before 2018, when the ISE server failed. Joey Takeda ran the conversion on 2018-07-11. Tracey El Hajj started to remediate the file on 2020-07-10, work that took some time. Janelle Jenstad proofed the file on 2020-12-03. On 2020-12-21, the file was published. The status of the file on the <revisionDesc> would have changed on each of those dates. Since <revisionDesc> shows only the most recent status, the @status attribute on the <change> elements allows us to keep a history of the status changes.
<revisionDesc status="published">
  <change who="pers:JENS1" when="2020-12-21" status="published">Regularized metadata. Licensed and published file.</change>
  <change who="pers:JENS1" when="2020-12-03" status="IML-TEI_proofed">Worked on the TEI header and proofed the document.</change>
  <change who="pers:ELHA1" when="2020-10-16">Added anchors and modified using XSLT.</change>
  <change who="pers:MATT2" when="2020-10-13">Specified quotations and removed Video headings.</change>
  <change who="pers:MATT2" when="2020-10-08">Updated Character List; removed compound characters and updated name elements and information from emdFV_M_Characters.xml.</change>
  <change who="pers:ELHA1" when="2020-08-03">Added document xml:id to the ids throughout the file using XSLT.</change>
  <change who="pers:ELHA1" when="2020-07-13" status="IML-TEI_INP">Removed supplied elements that do not have attributes, using XSLT.</change>
  <change who="pers:ELHA1" when="2020-07-10" status="IML-TEI">Added status IML-TEI.</change>
  <change who="pers:TAKE1" when="2018-11-15">Added <gi>front</gi> with titlePart using XSLT.</change>
  <change when="2018-07-11" who="pers:TAKE1" status="prgGenerated">Created TEI from IML file.</change>
  <change who="org:QME1" notAfter="2018" status="peerReviewed">File prepared for QME and reviewed by QME. Prior history not known.</change>
</revisionDesc>
Note that you can switch your document from "IML-TEI_INP" back to "IML-TEI" if you have not been able to achieve a fully valid document before you need to commit your file and end your work session for the day. As long as the file is valid with the @status of "IML-TEI", you may commit it.
Note on @status "published" and "peerReviewed": LEMDO has anticipated that some parts of editions may be published before undergoing peer review and that some parts of an edition may never undergo peer review (e.g., supplementary materials). LEMDO’s system is designed so that you can have a file published first and peer reviewed later, or vice versa. The date of publication and the date of peer review will be taken from the @when attribute on the <change> element. The final status of the document can be either "peerReviewed" or "published" without implying anything about peer review or publication status.
Note on @status "draft": This status is for born-digital documents (i.e., documents with <catDesc> of "ldtBornDig" (or subordinate categories).
Note on @status "empty": Do not use this value. We have a handful of empty files left over from the batch conversion of IML files to TEI, to which we have given the status "empty" to help us find them. Once we have added the content from other sources, we will deprecate this status. Normally, there is no good reason to create an empty file. Most of the time, you will have at least some content to add right away or a template in place. Consult with the LEMDO team at UVic if you do want to create an empty file.

Document Status Values

@xml:id Name Description
prgGenerated Programmatically Generated
Files that are programmatically generated using xslt. Most such files are documentation or apparatus files.
published Published
Files that have been published.
publishedWithPeerReview Published with peer review
Files that have been published after being peer-reviewed.
publishedWithoutPeerReview Published without peer review
Files that have been published before being peer-reviewed.
peerReviewed Peer-reviewed
Files that have been peer reviewed.
draft Draft
Files that are being drafted.
empty Empty
Files that are empty (have no content other than a minimal TEI Header).
deprecated Deprecated
This document is no longer relevant or has been superseded, but is being preserved as part of LEMDO’s digital archive.
IML-TEI IML to TEI
The text has been programmatically converted from IML to LEMDO TEI via a series of transformations. The file is a .xml file. There are stray IML tags in these texts that we retain until we have proofed the TEI. The transcription may have been checked by an ISE editor but LEMDO has not yet checked it.
IML-TEI_INP IML-to-TEI In Progress
The programmatic conversion is in the process of being carefully checked and remediated by a LEMDO research assistant. The file is a .xml file.
IML-TEI_proofing IML-to-TEI Ready for Proofing
The fully remediated file is ready for proofing or in the process of being proofed by a LEMDO research assistant, editor, or anthology lead.
IML-TEI_proofed IML-to-TEI Proofed
The programmatic conversion has been carefully checked and fully remediated by a LEMDO research assistant and/or an editor or anthology lead. The file is now ready for peer review (or for publication without peer review).
TCP-TEI TCP-to-TEI
The text has been programmatically converted from TCP TEI P4 to LEMDO TEI (P5) via a series of transformations. The file is a .xml file. The transcription is only as correct as the underlying TCP transcription (which contains gaps, errors, and normalized long “s” characters). The TCP metadata is retained. This category is only for documents that also have the document type ldt:primary (but not ldt:primaryModern).
TCP-TEI_INP TCP to TEI In Progress
The text has been programmatically converted from TCP TEI P4 to LEMDO TEI (P5) via a series of transformations. The file is in the process of being carefully corrected, remediated, and proofed by a LEMDO Research Assistant. The file is a .xml file. This category is only for documents that also have the document type ldt:primary.
TCP-TEI_proofing TCP-to-TEI Ready for Proofing
The fully remediated file is ready for proofing or in the process of being proofed by a LEMDO research assistant, editor, or anthology lead.
TCP-TEI_proofed TCP to TEI Proofed
This semi-diplomatic text has been programmatically converted from TCP TEI P4 to LEMDO TEI (P5) via a series of transformations and carefully corrected, remediated, and proofed by a LEMDO Research Assistant. The file is a .xml file. The transcription has been corrected; gaps have been supplied; the long s has been restored. The TEI tagging has been checked and corrected by a LEMDO RA. This category is only for documents that also have the document type ldt:primary.
TEI_INP TEI in Progress
The text is being encoded in TEI.
TEI_collating TEI Collation in Progress
A modernized text has been created from other sources, but has not yet been remediated to fix e.g. capitalization issues or speech prefixes.
TEI_proofing TEI Ready for Proofing
The fully remediated file is ready for proofing or in the process of being proofed by a LEMDO research assistant, editor, or anthology lead.
TEI_proofed TEI Proofed
The text is finished in TEI and proofed.

Prosopography

Janelle Jenstad

Janelle Jenstad is a Professor of English at the University of Victoria, Director of The Map of Early Modern London, and Director of Linked Early Modern Drama Online. With Jennifer Roberts-Smith and Mark Kaethler, she co-edited Shakespeare’s Language in Digital Media: Old Words, New Tools (Routledge). She has edited John Stow’s A Survey of London (1598 text) for MoEML and is currently editing The Merchant of Venice (with Stephen Wittek) and Heywood’s 2 If You Know Not Me You Know Nobody for DRE. Her articles have appeared in Digital Humanities Quarterly, Elizabethan Theatre, Early Modern Literary Studies, Shakespeare Bulletin, Renaissance and Reformation, and The Journal of Medieval and Early Modern Studies. She contributed chapters to Approaches to Teaching Othello (MLA); Teaching Early Modern Literature from the Archives (MLA); Institutional Culture in Early Modern England (Brill); Shakespeare, Language, and the Stage (Arden); Performing Maternity in Early Modern England (Ashgate); New Directions in the Geohumanities (Routledge); Early Modern Studies and the Digital Turn (Iter); Placing Names: Enriching and Integrating Gazetteers (Indiana); Making Things and Drawing Boundaries (Minnesota); Rethinking Shakespeare Source Study: Audiences, Authors, and Digital Technologies (Routledge); and Civic Performance: Pageantry and Entertainments in Early Modern London (Routledge). For more details, see janellejenstad.com.

Joey Takeda

Joey Takeda is LEMDO’s Consulting Programmer and Designer, a role he assumed in 2020 after three years as the Lead Developer on LEMDO.

Mahayla Galliford

Project manager, 2025-present; research assistant, 2021-present. Mahayla Galliford (she/her) graduated with a BA (Hons with distinction) from the University of Victoria in 2024. Mahayla’s undergraduate research explored early modern stage directions and civic water pageantry. Mahayla continues her studies through UVic’s English MA program and her SSHRC-funded thesis project focuses on editing and encoding girls’ manuscripts, specifically Lady Rachel Fane’s dramatic entertainments, in collaboration with LEMDO.

Martin Holmes

Martin Holmes has worked as a developer in the UVic’s Humanities Computing and Media Centre for over two decades, and has been involved with dozens of Digital Humanities projects. He has served on the TEI Technical Council and as Managing Editor of the Journal of the TEI. He took over from Joey Takeda as lead developer on LEMDO in 2020. He is a collaborator on the SSHRC Partnership Grant led by Janelle Jenstad.

Navarra Houldin

Training and Documentation Lead 2025–present. LEMDO project manager 2022–2025. Textual remediator 2021–present. Navarra Houldin (they/them) completed their BA with a major in history and minor in Spanish at the University of Victoria in 2022. Their primary research was on gender and sexuality in early modern Europe and Latin America. They are continuing their education through an MA program in Gender and Social Justice Studies at the University of Alberta where they will specialize in Digital Humanities.

Scott Matthews

Tracey El Hajj

Junior Programmer 2019–2020. Research Associate 2020–2021. Tracey received her PhD from the Department of English at the University of Victoria in the field of Science and Technology Studies. Her research focuses on the algorhythmics of networked communications. She was a 2019–2020 President’s Fellow in Research-Enriched Teaching at UVic, where she taught an advanced course on Artificial Intelligence and Everyday Life. Tracey was also a member of the Map of Early Modern London team, between 2018 and 2021. Between 2020 and 2021, she was a fellow in residence at the Praxis Studio for Comparative Media Studies, where she investigated the relationships between artificial intelligence, creativity, health, and justice. As of July 2021, Tracey has moved into the alt-ac world for a term position, while also teaching in the English Department at the University of Victoria.

Orgography

LEMDO Team (LEMD1)

The LEMDO Team is based at the University of Victoria and normally comprises the project director, the lead developer, project manager, junior developers(s), remediators, encoders, and remediating editors.

Queen’s Men Editions (QME1)

The Queen’s Men Editions anthology is led by Helen Ostovich, General Editor; Peter Cockett, General Editor (Performance); and Andrew Griffin, General Editor (Text).

Metadata

Authority title Document Status Taxonomy
Type of text Documentation
Publisher University of Victoria on the Linked Early Modern Drama Online Platform
Series Linked Early Modern Drama Online
Source
TEI Customization created by Martin Holmes, Joey Takeda, and Janelle Jenstad; documentation written by members of the LEMDO Team
Editorial declaration n/a
Edition Released with Linked Early Modern Drama Online 1.0
Encoding description Encoded in TEI P5 according to the LEMDO Customization and Encoding Guidelines
Document status prgGenerated
Funder(s) Social Sciences and Humanities Research Council of Canada
License/availability
This file is licensed under a CC BY-NC_ND 4.0 license, which means that it is freely downloadable without permission under the following conditions: (1) credit must be given to the author and LEMDO in any subsequent use of the files and/or data; (2) the content cannot be adapted or repurposed (except in quotations for the purposes of academic review and citation); and (3) commercial uses are not permitted without the knowledge and consent of the editor and LEMDO. This license allows for pedagogical use of the documentation in the classroom.